Template preview 1 of 2: title page with teaser figure and main text paragraphs with diagram
Template preview 2 of 2: acknowledgments section with reference list and editorial footer with Creative Commons license example

Conferences organized by EUSSET use a unified submission template. The current version can be accessed here:

The LaTeX version requires a version of TeXLive from 2022 or newer. It has not been tested with other LaTeX distributions.

The Microsoft Word version includes the required fonts, which you will need to install manually if your system does not have them yet, and requires a reasonably recent version of Microsoft Word. Template conformance cannot be guaranteed if you use other software – in particular, web-based document editors with incomplete Microsoft Word compatibility may disrupt the template’s formatting.

Additionally, we offer a (beta version without guarantees of correctness or completeness) Citation Style Language file for the reference format used by this template, contributed externally by Sven Bittenbinder. This may be helpful if you use a reference management tool such as Zotero alongside the Microsoft Word template.

Frequently Asked Questions

What can this template do?

This is a modern template for academic manuscripts. It is single-column formatted, uses A4 paper size, and aims to enable clear and accessible documents. Here is an incomplete list of the features offered by the EUSSET conference template:

  • A modern visual style including contemporary fonts
  • Convenient for digital reading: clickable links and full-color figures
  • Support for DOI and ISBN identifiers as well as web URLs in literature references
  • A compact and legible author list including support for ORCID and ROR identifiers as well as (in the LaTeX version) a simple toggle for anonymization
  • Forward-looking use of new accessibility features including alternative text for images (in the LaTeX version)
  • Inline copyright declaration: as a submitter, make your choice of open access license or reproduction permission directly in the camera-ready version
  • Enhanced PDF metadata support: final documents are easier to find and parse by external services such as Google Scholar (applies to the LaTeX version)

How do I use this template?

Your conference organizers will provide specific instructions tailored to the event you wish to submit to, typically on the conference’s website. Look for a page for your submission category or track, or for a page titled “Formatting Instructions” or similar.

In general, you would format your text using this template before the initial submission. For the LaTeX version, the conference organizers should provide you with a conference information code block tailored to the specific event and submission track. For the Microsoft Word version, follow the conference’s instructions for the content of the editorial footer on the first page.

The LaTeX version of the template offers automatic anonymization for initial submissions. You can add the anonymous parameter to the document class to hide the author list on the first page and remove author names from the PDF metadata:

\documentclass[anonymous]{eusset}

The automatic anonymization does not otherwise automatically modify the text of the submission. You still need to anonymize mentions of the authors or their institutions in the text, as well as obvious self-citations.

If the conference issues DOIs, you should receive one for your submission after it has been accepted and before the camera-ready deadline. You can then add your DOI to the manuscript yourself. Note: some conference organizers may prefer to ask you for your source files and perform the inclusion of the DOI themselves. If you are unsure, you can always ask.

I found a mistake or bug in the template, what now?

Please contact the Digital Library officers, ideally before your submission deadline, so we can help diagnose and potentially publish an updated version.

If the problem you found is with the LaTeX version, you can also submit it as an issue directly on Codeberg.

Can I use this template for manuscripts unrelated to EUSSET?

Yes, you are welcome to use this template for other academic documents such as student theses, white papers, or self-published manuscripts. You can even use it for your own workshops or conferences.

However, one big caveat applies: if your document is not for submission to a EUSSET event, please remove the EUSSET branding and metadata before publishing. In the LaTeX version, this can be done by adding the noneusset parameter to the document class, for example like this:

\documentclass[noneusset]{eusset}

In the Microsoft Word version, please remove all mentions of EUSSET from the editorial footer on the first page, including the link to the EUSSET Digital Library.

Why does EUSSET need a unified conference template?

This template replaces the ECSCW submission template from 2007, which was badly in need of an update to meet modern expectations. EUSSET took this opportunity to make contributions to all its conferences more immediately recognizable in written form. We hope that this can strengthen the awareness and recognizability of EUSSET in the current age, where academic articles are frequently shared in group chats or on social media and not just accessed as part of specific event proceedings.

Is using this template mandatory?

Please refer to the website of the conference or event where you are planning to make a submission. While EUSSET generally expects the use of this template for submissions to its events and publications intended for the EUSSET Digital Library, exceptions may apply for a variety of internal or external reasons.

If you are unable to use this template for technical (e.g. software compatibility) or accessibility-related reasons, please contact your conference organizers for advice.

Information for Conference Organizers

What do EUSSET conference organizers need to know?

Organizers of EUSSET events are responsible for enabling successful use of this template by their submitters. We offer an overview of relevant aspects here. For additional questions or details, please contact the Digital Library officers, particularly if you are a proceedings chair or a conference organizer with equivalent responsibilities.

Before the call for participation

Conference organizers need to decide which submission tracks will exist and which of them are going to be published in the Digital Library. These decisions can change from event to event and from year to year. Submission tracks which have been published in the DL include:

  • (Full) conference papers
  • Exploratory papers
  • Posters and demos
  • Doctoral Colloquium submissions
  • Workshop announcements or summaries
  • Panel announcements or summaries
  • Workshop contributions

The handling of workshop contributions is particularly noteworthy. For ECSCW 2026, the organizing committee left it up to each workshop organizing team whether to publish their contributions. For the workshops that opted into publication, the workshop organizers were offered the option to submit a workshop editorial to introduce and summarize their contributions. Accordingly, the workshop announcements were not published in the DL and there were no separate workshop summaries.

ECSCW journal papers are published in the Springer Journal on CSCW, which uses its own template and submission process. C&T proceedings are partially published in the ACM Digital Library, with papers hosted there being obligated to use the ACM template.

Conference organizers may opt to exempt certain submission tracks from DOI assignment. For example, workshop or panel summaries are sometimes published in the DL without DOIs. Generally speaking, publications intended to be part of the academic publishing record should be assigned a DOI.

The call for participation should contain summary information on which submissions will be published in the EUSSET Digital Library and should point authors towards the EUSSET conference template, i.e. to this page.

Submission process

Conference organizers should not publish modified versions of the EUSSET conference template. The conference website should point submitters to this page. It may additionally offer unmodified mirror copies of the latest template version and a direct link to the Overleaf gallery entry.

For each submission category intended for publication in the EUSSET DL, the formatting instructions should provide a code block for the LaTeX template and an example for the editorial footer for the Microsoft Word template. The LaTeX code block must contain the following directives:

\conferenceName{24th EUSSET Conference on Computer-Supported Cooperative Work}
\conferenceShort{ECSCW}
\conferenceYear{2026}
\submissionType{Posters and Demos}
\journalName{Reports of the European Society for Socially Embedded Technologies}
\issn{2510-2591}

Adjust the conference and submission track information to your own, so authors only need to copy and paste it.

Workshop contributions use an extended conference information code block:

\conferenceName{24th EUSSET Conference on Computer-Supported Cooperative Work}
\conferenceShort{ECSCW}
\conferenceYear{2026}
\submissionType{Workshop Contributions}
\workshopName{Second International Workshop on Example Data for Conference Paper Templates}
\workshopCredit{Jane Doe, John Doe}
\workshopURL{https://example.com/ecscw/second-workshop-template-data}
\journalName{Reports of the European Society for Socially Embedded Technologies}
\issn{2510-2591}

Workshop organizers should be instructed to provide a prepared code block for their submitters. The workshop name is mandatory. The \workshopCredit macro is intended to list the workshop organizers and may be deleted if they prefer not to appear in the footer. The workshop URL is likewise optional and should be deleted if the workshop does not have a website.

If the conference information code block contains workshop metadata, the LaTeX template will automatically add a “Workshop Proceedings” ribbon to each page. This is to ensure that workshop contributions are easily recognizable compared to submissions to the conference itself.

The example footer for the Microsoft Word template should look like this:

Jane Doe, Jim Anotherperson, John Doe, Lisa von Expert. 2026. Your paper title here. In: Proceedings of the 24th  EUSSET Conference on Computer-Supported Cooperative Work (ECSCW) – Posters and Demos, Reports of the European Society for Socially Embedded Technologies. ISSN: 2510-2591 https://doi.org/10.48340/to-be-added

In this version, authors need to insert their own names and the paper title.

The footer for workshop contributions is slightly different:

Jane Doe, Jim Anotherperson, John Doe, Lisa von Expert. 2026. Your paper title here. A contribution to: Second International Workshop on Example Data for Conference Paper Templates (Jane Doe, John Doe). In: Proceedings of the 24th  EUSSET Conference on Computer-Supported Cooperative Work (ECSCW) – Workshop Contributions, Reports of the European Society for Socially Embedded Technologies. ISSN: 2510-2591 https://doi.org/10.48340/to-be-added

It contains the workshop name and (optionally) the workshop organizers in parentheses.

The above information does not strictly need to be part of the initial submission phase. Conference organizers may delay it until the camera-ready submission. However, the ability to verify during the review phase that authors have correctly added this information to their submission will reduce stressful back and forth exchanges during the camera-ready phase.

After acceptance decisions have been made, the proceedings chairs should coordinate via email with the Digital Library officers on the DOI schema. The result of this exchange should be a unique and fixed DOI for each accepted submission. Next, authors of accepted submissions need to be informed about their DOI and how to add it to the document. In the LaTeX template, it needs to be added to the \doi{} macro. In the Microsoft Word template, the DOI link in the footer needs to be adjusted (both the displayed text as well as the clickable link target).

For the camera-ready version, submitters need to make a decision on how to license their work to EUSSET for publication. This is generally done by making an affirmative statement that the work is licensed to EUSSET or that it is published under a suitable Creative Commons license. Conference organizers should advise authors regarding their options.

The LaTeX template can use shorthand codes for valid licensing options. The \copyright{} macro should be set to one of the following values: CC-BY-4.0, CC-BY-SA-4.0, CC-BY-NC-SA-4.0, CC0-1.0, licensed

In the Microsoft Word template, submitters must replace the copyright placeholder in the first page editorial footer with one of the following statements:

  • This article is released to the public under the Creative Commons Attribution 4.0 license. You are free to share and adapt this work as long as the attribution to the authors is preserved. For details, see: https://creativecommons.org/licenses/by/4.0/
  • This article is released to the public under the Creative Commons Attribution-ShareAlike 4.0 license. You are free to share and adapt this work as long as the attribution to the authors is preserved and any works substantially incorporating this one are released under the same license. For details, see: https://creativecommons.org/licenses/by-sa/4.0/
  • This article is released to the public under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 license. You are free to share and adapt this work as long as the attribution to the authors is preserved and any works substantially incorporating this one are released under the same license and without commercial purpose. For details, see: https://creativecommons.org/licenses/by-nc-sa/4.0/
  • This article has been dedicated to the public domain as described by the Creative Commons Zero 1.0 copyright waiver. You are free to share, adapt, and build upon this work without restriction. For details, see: https://creativecommons.org/publicdomain/zero/1.0/
  • This article is copyrighted by the authors. Publication rights have been licensed to EUSSET.

Conference organizers should advise submitters that the licensing statement must reflect the consensus of all contributors. It is a legally binding statement with consequences for the redistribution and long-term availability of the submission, including all authors’ contributions.

Checking template conformance

After the proceedings chairs have received camera-ready versions of all submissions, it is their responsibility that publications intended for the EUSSET DL have used the template properly.

  • Does the submission have a title listed at the top of the first page?
  • Does the submission have a list of authors shown below the title?
  • If the author list contains ORCID links, does each of them lead to the correct ORCID record?
  • If the author list contains ROR links, does each of them lead to the correct ROR entry?
  • Does the submission have an abstract on the first page?

  • Does the submission have an editorial footer on the first page?
  • Does the submission title in the editorial footer match the title at the top of the page?
  • Does the author list in the editorial footer match the author list at the top of the page?
  • Does the editorial footer show the correct information for the conference name and year, the submission track, the ISSN and the DOI?
  • For workshop contributions: Does the editorial footer contain the correct information for the workshop name and, optionally, the workshop organizers?
  • Does the DOI link in the editorial footer lead to the correct DOI if clicked?
    • The link target and the text of the link are set separately, submitters often forget one of the two.
  • Does the editorial footer contain a valid copyright statement?
  • Does the editorial footer end with a link to the EUSSET Digital Library?

  • Are all pages numbered from page 2 onwards?
  • Is each figure, table and code listing numbered and captioned?
  • Are in-text literature references using the author-year format?
  • Is the reference list formatted according to the modified Chicago author-year style used by the template? If not, is it formatted reasonably close to it?
  • Is the submission using the correct fonts?
  • Is the submission using A4 page sizes?

The template contains its own formatting guidelines as an example document. Much more detailed guidance on formatting specifics including page margins, font sizes, reference formatting etc. can be found there.

Regarding workshop contributions: As mentioned above, the LaTeX template will automatically add a “Workshop Proceedings” ribbon to each page. The Microsoft Word template does not have this capability. For workshop contributions using the Microsoft Word template, proceedings chairs must add the ribbon to the final PDF files themselves. This can be accomplished by taking a blank workshop ribbon template PDF and superimposing it on every page, for example using the PDFtk tool: pdftk camera_ready.pdf stamp workshop_contributions_ribbon.pdf output final.pdf

Proceedings chairs may use their discretion when checking minor aspects of the template conformance. However, the title and author list as well as the copyright statement must (for legal reasons) strictly conform to the template. Strict handling of the DOI link in the editorial footer is also recommended for reasons of archival integrity.

Conference organizers should plan for at least a few weeks between the camera-ready deadline and the intended publication date of the proceedings, to give submitters an opportunity to fix urgent template conformance issues in coordination with the proceedings chairs.

The Digital Library officers reserve the option to decline submissions which do not use the EUSSET conference template at all (without advance agreement involving the steering committee) or which use it so negligently that the result may reflect badly on EUSSET itself.

Publishing the proceedings

After the proceedings chairs have assembled the final proceedings as a batch of PDF files, they need to put together a metadata table so the integration into the Digital Library is straightforward. Proceedings chairs may refer to this metadata table from 2024 as an example. The columns should be relatively self-explanatory, but the Digital Library officers will answer questions or assist with the file itself if anything is unclear.

Given a complete and well-formed metadata table and a set of corresponding PDF files, the Digital Library publication process can happen very quickly. If the DL officers notice that a lot of cross-checking and fixing is needed, it may take longer, or they might ask the proceedings chairs to make revisions.

EUSSET conference proceedings are generally expected to be published as a full batch. However, submission tracks may be published on separate dates if organizationally warranted, which is particularly likely for workshop proceedings.

If an error appears in the metadata of a submission shown on the Digital Library website, correction requests may be sent to the DL officers. If a metadata error (wrong title, wrong author name, wrong DOI etc.) is found in a final PDF file after publication, or if a mixup has resulted in the wrong PDF file having been published for an article, proceedings chairs may send an updated PDF file to the DL officers. Changes to the textual content of an article after it has already been published are not generally permitted, except in extreme cases coordinated with the EUSSET steering committee.

Spread the word